The Cloud services have been in the mainstream for the productivity and organization needs. If there’s one disadvantage to cloud-based services and apps, it’s that you always need to be online to use them. If your Internet goes down, or if you’re traveling, your work grinds to a halt.
You have lots of important files and documents saved on Google Drive, but you could find yourself unable to access them. Fortunately, the people at Google have thought of a way around this problem and found a solution which enables you to use their Drive apps and management tools even while offline, but only if you first set them up while you have internet access.
If you aren’t connected to the Internet, you can still create, view, and edit files on Google Docs, Google Sheets, and Google Slides. Keep in mind that if you make edits while offline, collaborators will not see your edits and any edits collaborators who online make will replace your changes. Once you regain internet access, any offline edits will be synced.
Here, we have outlined the steps you need to follow to make your files available for offline viewing and editing.
Access Google Drive Files Offline on PC:
To view Google Docs, Google Sheets, and Google Slides & Drawings offline, first you need to make them available for offline viewing, which will require an internet connection initially. Also, you will need to use Google Chrome to access this feature. Follow these simple steps on your PC:
- Sign in to Chrome using your Google account.
- Head to the Chrome Web Store and download the ‘Google Docs Offline’ chrome extension.
- Go to drive.google.com/drive/settings.
- Check the box next to Offline – ‘Sync Google Docs, Sheets, Slides & Drawings files to this computer so that you can edit offline.’
- Now you can access the files by simply typing their link on the address bar of Chrome or keep them bookmarked for easy access.
Your files will begin to sync. Depending on how many files you have, it might take a while to sync.
Access Google Drive Files Offline on Mobile:
The process to set up offline access on a mobile device is slightly more straightforward, because you don’t need to download an extension.
- Go to ‘Google Drive’app and locate the file you want to access.
- Tap the three dots button alongside the file name, then turn on the toggle next to ‘Available Offline.’
- To view the files you have made available for offline access, tap the three horizontal lines in the top left corner and select ‘Offline.’
Hope, this article helped you to access Google Drive Files Offline both on PC and Mobile phone.